IT Project Proposal

24 Mar








IT Project Proposal




Introduction. 3

Organizational Background. 3

Statement of Work. 4

Project 1. 4

Project 2. 4

Preliminary Project schedule. 4

Pricing. 5

Assumptions. 6

References. 6





With the changing technological environment, the emergences of Information and Communications have drastically improved the way organizations and industry is functioning (Fadel & Brown, 2010). Information systems and management has become an integral wing of every organization working in today’s highly interlinked and globalized market (Ahlemann, 2009). The real time applications of the Information systems have given an upper hand to the decision makers in making informed and well researched strategies that propel the organizational growth and profitability (Ali, Anbari, & Money, 2008). Thus, project management information system has been an area of extensive academic and industry oriented research sector from last decade (Pan, Pan, & Newman, 2009). Project management information system is summarized as effective approach to manage and organize the project to its succfefful completion (Kwak, Young, & Anbari, 2009).

The role of Information systems (IS) in the construction industry has been a game changer in terms of strategizing the organizational effectiveness and to chalk out the project across its life cycle as well as during various construction stages (Jung & Gibson, 1999). The level and scale of project varies with the sector and industry, from very simple to highly complex and thus, the project management strategies become different as per the project requirements (Laslo & Goldberg, 2008). Any project in the construction sector has multiple variants and stakeholders, it is important for the organization to control the various stages and plan for the contingencies (Bendoly & Swink, 2007).

Organizational Background

ADCO is selected as the organization for the task of implementing and formulating the Information System. ADCO has been in business since 1972 and want to rope the new technology for the better competitive edge against its competitors. The organization is involved in large scale project construction and has been at the forefront of innovation with material and scale of projects. In terms of growth of the company, it is imperative for the ADCO to seek the information Systems as an alternative to document and streamline the record as well as for effective management of projects. The organization has its headquarter with a floor space of 2000 in the heart of business district of Melbourne, alongside the branch office located at 3 positions within Australia. The major need of using the IS is to maintain the effective and continuous project management information update and connectivity in terms of project progress between the head office and branch offices.

Statement of Work

The IT Company will be providing a combined and holistic web based interactive platform that will interlink the head office of ADCO with its branch office using a combined cloud based platform. The proposed platform will interlink and remain active 24×7 using the internet connectivity. There are two variants of how the ADCO can check the project status and remain effective using Information Systems.

Project 1

  • Development of Web based cloud networking framework to be operated from head office interlinking the branch office.
  • This project requires setting up networking for the entire office working space in consultation with the design team, electrical fit outs along with the provision of safety.

Project 2

  • To develop an android based server for the engineers to be operated by tablets that will enhance the reporting database from onsite.
  • Here, only the android application needs to be developed that will in synced with the desktop version for monitoring and data storage.

   Preliminary Project schedule

Task Name Description Duration
IT Support System The support system includes the building structural and interior layout changes in floors, ceilings as per the networking layouts. 25 Days
Wireless supports Systems Installation of wireless routers and modems in accordance with the range division and frequency of the network to be selected by the organization. 10 Days
Purchasing of Computer hardware and software Latest Desktops equipped with minimum I5 processor to be purchased using quotation from reputed companies such as Apple Inc. Dell Inc. extra. 30 days after order placement
Development of cloud based web platform Cloud based web application that runs from desktop operated systems.

Requiring use of C++ and Java to run through the programming.

45 Days
Development of Android Application for Site engineers Android version needs to be made using the latest language programming. 30 Days


A: As per the work requirements elaborated in the above table, the total cost of the project comes out to be 16200AUSD. The detailed breakup of the cost with hourly rate charged along with all the equipment’s is given below:

Labour Category: 5000 AUSD

Hourly Rate: 10 AUSD

Estimated Total Hours:  11200 Hours

B: Payment Terms & Payment Schedule:

All the payment cost is to be borne by client divided into different payment schedule as given below:

  • 5% payment to be given in advance at the time of placing the order.
  • 20% to be made on every task project completion.
  • 5% after the initialization of the project.

All travels is required to carry out by the team is to be made by the client; all unnecessary escalations in the pricing of the gadgets are to be borne by clients. Cost escalation can end up increasing the budgetary limits and is directly related with the duration of the working operation of the project, thus time and budget are interconnected entities that needs to be under control (Jung, 2008).

All the payments are to be made within 5th day after the invoice is received.


All the conditions of this IT proposal are between the both parties (ADCO and IT Provider) involved and drafted only after mutual agreement.

All the conditions are changeable and negotiable as per the discussion between both the parties involved.

All the agreed deliverables shall be made on the date discussed and finalized from the service delivery part and confirmation of the delivery is to be made by the ADCO as and when received or till the next working day. Any delay in feedback and confirmation can result in cost escalation and any feedback considering the faulty service or faulty product after 5 days of delivery shall not be liable to change within the purview of existing budget.


Ahlemann, F. (2009). Towards a conceptual reference model for project management information systems. International Journal of Project Management, 27(1), 19-30.

Ali, A. S., Anbari, F. T., & Money, W. H. (2008). Impact of organizational and project factors on acceptance and usage of project management software and perceived project success. Project Management Journal, 39(2), 5-33.

Bendoly, E., & Swink, M. (2007). Moderating effects of information access on project management behavior, performance and perceptions. Journal of Operations Management, 25(3), 604-622.

Fadel, K. J., & Brown, S. A. (2010). Information Systems Appraisal and Coping: The Role of User Perceptions. Communications of AIS, 26(6), 107-126.

Jung, Y. (2008). Automated Front-End Planning for Cost and Schedule: Variables for Theory and Implementation. Proceedings of the 2008 Architectural Engineering National Conference (pp. 23-28). Denver, USA: ASCE.

Jung, Y., & Gibson, G. E. (1999). Planning for Computer Integrated Construction. Journal of Computing in Civil Engineering, 217-225.

Kwak, H., Young, T., & Anbari, F. (2009). Analyzing Project Management Research: Perspectives From Top Management Journals. International Journal of Project Management, 435–446.

Laslo, Z., & Goldberg, A. I. (2008). Resource allocation under uncertainty in a mult project matrix environment: Is organizational conflict inevitable? International Journal of Project Management, 28(8), 773-788.

Pan, G., Pan, S. L., & Newman, M. (2009). “Managing Information Technology Project Escalation and De-Escalation: An Approach-Avoidance Perspective”. IEEE Transactions on Engineering Management, 56(1), 76-94.












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Posted by on March 24, 2018 in academic writing, Academic Writing



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